The only gym platform that combines POS, membership billing, class booking, automated SMS and email, an AI phone receptionist that answers calls and captures leads 24/7, an AI social media publisher that writes your posts from your actual schedule, an AI booking assistant for your members, a built-in Help assistant for your staff, a public AI concierge for prospects who email or text in, and a cross-gym visitor inbox that lets partner athletes drop in with one form — at a price you can see before you ever talk to a salesperson.
ZenPlanner, PushPress, and Mindbody all charge extra — $79 to $329/mo — for marketing tools, a branded app, or advanced reporting. Every Gym Managers Pro tier ships with all of it.
Mindbody takes a 20% marketplace commission on top of processing fees. Gym Managers Pro uses Stripe Connect — you're paid directly, and our platform fee starts at 2% on Starter, drops to 1% on Growth, and 0.5% on Scale. On top of Stripe's own standard rate (2.9% + $0.30 per successful US card payment).
Most gym platforms hide multi-location pricing behind "contact sales." Gym Managers Pro's per-location price is on this page, always — see it below.
AI phone receptionist that answers calls and captures leads around the clock. Booking assistant for members. In-app Help for staff. Public concierge for email and SMS leads. Social media publisher that writes Instagram, TikTok, and Google Business posts from your actual class schedule and belt promotions. No other platform ships all five — most charge extra for one.
A guided wizard walks you through adding T-shirts with 5 styles × 7 sizes in minutes. Then sell by scanning a QR code, check out offline, and get a low-stock alert before you run out of size M rash guards.
Real Stripe subscriptions per plan, automatic renewal, and status that updates itself the moment a card fails — no manual reconciliation at month end.
Members book into the disciplines their plan actually covers; everyone else gets a one-time trial. Classes fill? A waitlist auto-promotes on any cancellation or staff capacity raise. Private sessions, gym tours, and uniform pickups go through a quick staff-approval step — no double-booking, no surprises.
Tag any class with a minimum and maximum age. When a member ages out of a kids' class, their coach gets an automatic SMS. Set up a birthday campaign and every member gets a personal message on their big day — all without anyone having to remember to send it.
Flag a guardian on any under-18 member and every text, email, and billing notice routes to the parent automatically — the member never receives a direct communication. Any member (not just minors) can add up to 2 notification contacts: a spouse, an emergency contact, a grandparent. Each contact confirms with a one-click opt-in link. Staff switch the routing manually when a member turns 18; the membership history stays intact.
A kiosk or a personal code checks a member in and flags a past-due account at the door, before staff have to have the awkward conversation.
Retention nudges, win-back messages, lead follow-up, and birthday wishes — over text and email. Members also get an automatic SMS when their class is canceled or rescheduled. Opt-in SMS respects STOP replies automatically; email carries a real unsubscribe link. Set each rule once, never send it by hand.
A logged-in staff member can ask "how do I..." and get an instant answer, or leave a suggestion — every message is saved for you to review, whether or not the AI could answer it.
Connect a Twilio number once and every inbound call is answered by an AI trained on your gym — hours, pricing, trial process, whatever you tell it. It captures the caller's name, question, and interest level, then logs a full transcript in your dashboard so your team can follow up. No missed leads. No voicemail black holes.
Connect Instagram, Facebook, TikTok, and Google Business Profile once. Gym Managers Pro reads your upcoming class schedule and recent belt promotions, then writes five ready-to-post captions in your gym's voice — with your hashtags, your trial-class link, and no generic fitness copy. Approve, edit, or discard each one. You set the brand voice; the AI does the writing.
MRR and churn, revenue forecast, at-risk member flagging, class fill rates, instructor performance, trial funnel conversion, and belt distribution across your gym — all computed live from your real data. Managers see full detail, staff see the floor, partners see totals only.
A dropped connection at the register doesn't stop a sale — it queues, syncs the moment you're back online, and never double-counts stock.
A branded signup page takes a prospect from lead to a confirmed trial class in minutes. They sign your waiver on-screen, enter their card once, and wait for your staff to confirm — the charge only clears when you say yes. Declines release the hold automatically, no refund process needed. Every signed document is date-stamped with a permanent copy of the exact text the signer saw.
Try it →Share a brand across independently-run locations — members in good standing can train at any sister gym, while each location keeps its own login, own staff, and its own Gym Managers Pro subscription. No corporate rollup required to get started.
Log a promotion in any discipline — belt color, stripes, or whatever label your gym uses — with the instructor's name and the date. Every member carries their full history, and the Rank Progression report shows your gym's belt distribution at a glance. Kicksite charges extra for this. Here it's standard.
Paste in your own attorney-drafted waiver and membership contract. Trial prospects and new enrollments sign on-screen — a real drawn signature, not a checkbox — with a permanent copy of the exact text they saw. Enforcement is automatic: the kiosk stops unsigned members at the door and presents the waiver to sign right there, before the check-in is recorded. Staff can override with a warning, and members can also sign through their own member portal before arriving. Every gym's documents are isolated from every other gym on the platform.
Share a public visitor form link with partner gyms or post it anywhere. A visiting athlete fills in their name, contact info, and home gym — your staff gets an email the moment the request lands. Approve or deny from the Visitor Inbox with an optional note; the visitor gets a reply email automatically. Every pending request shows as a red alert badge on your dashboard so nothing sits unreviewed.
A live floor view that auto-refreshes every 30 seconds: who's in the building right now, today's class schedule with fill-rate bars, and a running count of check-ins for the day. No more walking the mat or texting the front desk to know if the 6 PM class is packed — one glance from any device tells you.
A 7-day weekly calendar for your whole team — assign any staff member to a time slot, location, and role description in seconds. Staff see their own upcoming shifts; managers see everyone's. Add coverage notes, attach to a specific location, and get a clear picture of who's on the mat before the week starts — not after someone doesn't show.
A notification bell at the top of every page surfaces booking requests, capacity alerts, and other time-sensitive events the moment they happen — no separate inbox, no email to miss. Managers mark individual notifications read or clear all at once. Every notification links directly to the page where action is needed.
Every connection to Gym Managers Pro runs over HTTPS, and passwords are never stored in plain text — only as one-way hashes nobody, including us, can reverse.
Every gym's members, sales, and reports are isolated from every other gym on the platform — no cross-gym visibility, ever.
Card payments are processed directly by Stripe — our servers never see or store a raw card number.
Parameterized queries throughout, active protection against malicious scripts running in your browser, and every form guarded against cross-site request forgery.
Login attempts, password resets, verification codes, and signups are all rate-limited — and the signup form is backed by real reCAPTCHA, so an automated script can't bulk-create accounts in the first place.
Every account — self-signed-up or staff-invited — must verify both an email address and a phone number before accessing any gym data. No account reaches your roster unconfirmed.
Managers can set a gym-wide inactivity timeout — from 5 minutes to 2 hours — so a logged-in front-desk tab on a shared device locks itself automatically, then requires the same user's password to resume.
Real Subscriptions, invoices, and webhook-driven billing status — the same processor your members already hand a card to everywhere else.
Real SMS and email for receipts, check-in alerts, and retention campaigns — delivered over the same carrier network and inbox as any other business text or email.
Create your account and walk through the built-in setup wizard: name your locations, add your first membership plans and class types, and load your product inventory. In-app tips explain each field as you go — no documentation tab required.
Invite staff with the right role, upload your existing members via CSV import, and connect Stripe for real billing. The importer already knows what a ZenPlanner, Mindbody, or PushPress export looks like — map your columns once and you're done.
Ring up sales, take check-ins, let members book and pay for themselves, and start the AI phone receptionist — every module is live the moment you sign up. In-app tutorials walk through each feature when you first open it, and the built-in Help assistant answers "how do I…" questions around the clock.
Coming from ZenPlanner, Mindbody, PushPress, or Kicksite? Upload your export, map your columns once — we already know what a ZenPlanner or Mindbody file looks like — and you're live. Your members, your leads, and your check-in history all come with you.
Free for your first 90 days while you get settled in.
Founding member beta: sign up now and get 50% off your first 6 months — automatically applied at checkout.
Gym Managers Pro replaces the POS terminal, the spreadsheet, the group chat for class schedules, the sticky note about who's behind on dues, the receptionist who misses calls after hours — and the social media manager you haven't hired yet.